Business Requirement Documents (BRD) are generally made to include all the requirements for business that are needed to create the new application or to replace an existing business application. The BRDs can also be drafted to support the purpose of a Request for Proposal (RFP) for an upcoming project.
The BRDs give a clear understanding of the needs of all project participants. The BRDs provide the foundation to ensure the successful completion of the project since all project participants agree on the need to address business requirements
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What is a business requirements document (BRD)?
It's a document that's designed that records the quality, functional, and usability requirements in formats that are easy to use to be used in future analyses as well as architectural and design actions, and most importantly, in a format that is understood by all business stakeholders.
This BRD was designed in order to guide readers from a basic understanding of business processes, down to more specific requirements of the business. It must include the following aspects:
Background and summary of the project
The scope of the project
Operating model
Governance of the project
Model of business process
Use instances
Constraints and assumptions
Prioritized requirements
Success measures
The components of the company requirements document (BRD)
The principal components of documents describing the business requirements are
Company Overview
The BRDs begin with a brief overview of the business outlining the company's mission statement vision, mission, and strategy. The BRDs also cover the range of services, products customers, and service delivery. Sometimes, the business model of a business and operational processes are also covered within the BRDs. This allows the solution provider to get an overview of the company that is executing the project. In certain BRDs where there is no corporate overview an executive summary is provided.
The scope of the project
This is the crucial section of the BRDs which explains the project's scope in greater detail. It provides a detailed description of the scope of the project, and also what is not covered. This establishes a clear line for the project's scope. It is essential that consensus be reached among project's stakeholders on the project's scope. The scope of the project identifies and establishes clear goals for the business as well as the project's high-level results.
Business goals
The goals of the project must be clearly stated to allow the project's stakeholders to ensure successful implementation. These goals will provide the important outcome for the project. Clearly defining details of the "Why" of this project is necessary.
Requirements for functional and not-functional aspects
The document on business requirements focuses on the non-functional and functional business requirements. Functional requirements define the essential aspects of the product that it "must-have" to satisfy the stakeholder requirements of the project. Functional requirements are assigned various statuses like "essential", "important" and "desirable" and these requirements are classified according to priority.
Non-functional requirements can also be documented to include any analytics, reporting, or integration requirements.
Project Roadmaps
The project roadmaps include the plan for the project's execution. It lists milestones of the project as well as meetings with stakeholders, along with estimates of times for completion. It also outlines the interdependencies between project activities and the contingencies. The standard is to provide 20 percent buffer time in any activity to handle any uncertainties that might occur during the project's execution.
Consultation with stakeholders
The stakeholder consultation session includes issues that should be discussed with solution providers following the successful kick-off of the project. This includes
Business process maps
Reporting obligations
The operational requirements
Service delivery mechanism
Privacy of data
Service Level Agreements
Existing business systems
IT and Business architecture
Compliance and regulations
Project risks
This section provides a detailed explanation of risks associated with the project. Project risks outline the risks that are strategic and tactical that the project's SRO (SRO) must control during the course of project execution. The risk management plan includes risk name, risk priority, risk probability of the occurrence, mitigation strategies and the risk's owner.
Infrastructure needs
For digital transformation and IT projects, the requirements for infrastructure can be listed as part of the technical component. This covers server cost for licensing, servers, and more.
Budgets
The Budget section covers phased/milestone-based payment schedules along with the disbursement amount. The budget should include onboarding costs as well as stakeholder consultation costs and vendor expenses, as well as operational costs, as well as any other costs that are not essential to the project.
The project governance committee has been created to supervise project's execution. The committee consists of the Senior Responsible Officer (SRO), Project Director, Project Manager, Project Director, business analysts, and business stakeholder. The committee meets regularly at times to ensure smooth projects' operations. The business analyst typically drafts the document describing the business requirements. The BRDs are reviewed by a project director and verified by the director of the project.
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